FM Solutions looks at a Request for Proposal (RFP) as an opportunity for a major break through for Facility Managers. Typically it is an opportunity to obtain some or all of the following:
Receive better cost on an initial large purchase of a product and/or service using the leverage of that initial large quantity to get best price for ongoing support products and/or services.
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Result = Lower initial cost due to longer relationship, as well as lower cost for supporting services and the ability to access those services in a more efficient manner.
Develop an ownership spirit so the successful proposer is providing pricing on a product and/or service that they are also providing pricing on the maintenance over an extended period of time.
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Result = Contractor takes more pride and caution in initial install because they know they will have to maintain it on a unit priced basis. They also make recommendations where improvements may be made to reduce your costs as well as theirs.
Assists in Developing a positive well-defined relationship / alliance between the Owner and the successful proposer.
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Result = Allows the owner to have an ability to expand and contract their staff and/or products at a moments notice and manage unanticipated occurrence through the assistance of a party that understands them due to relationships that are already in place.
Can be used to develop a clearer defined work processes and key performance metrics.
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Result = Helps find areas that are in need of improvement, and defines where the improvement is needed. It can assist with establishing benchmarks for continuous improvement.
Establishes unit pricing that can many times provide an easier method to manage and control contacts.
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Result = Establishes a clear expectation up front so that the desired end result is clear and priced out for management and auditing purposes.